Executive Assistant
A Switzerland-based pediatric rehabilitation center is seeking an Executive Assistant to support the founder with day-to-day operations.

Part-time: 20 hours per week (with potential to grow to full-time)
Remote: Fully remote, CET working hours
Engagement Type: Independent Contractor
Monthly Rate: $600-800 (based on a 20-hour workweek; flexible depending on experience)

What You'll Be Doing:

Manage and organize email inboxes and incoming communications across multiple channels
Support the preparation and organization of receipts and financial documents for bookkeeping
Prepare travel expense reports and documentation using Expensify
Assist with invoice matching and basic financial administration tasks
Prepare client proposals and supporting documentation
Create and maintain templates (e.g., sponsorship, proposals, Google Docs templates)
Support coordination of occasional events and sponsorship-related activities
Assist with outreach and communication with professional contacts (e.g., physicians)
Conduct research and provide support for general operational tasks as needed
Assist in drafting written content, including blog posts and website copy
Support the creation of marketing materials such as brochures, presentations, and branded documents
Document internal processes and help maintain organized, accessible knowledge resources
Proactively follow up on tasks, deadlines, and commitments, and provide reminders to leadership when needed

Who You Are:

With 3–6+ years of experience supporting executives, founders, or leadership teams
Excellent written and spoken English
Strong organizational skills with a structured, detail-oriented approach
High digital proficiency, including cloud-based tools and Google Workspace (Gmail, Docs, Drive, etc.)
Ability to work independently, manage multiple priorities, and stay proactive
Strong ownership mindset with the ability to anticipate needs and follow through reliably

Nice to Have:

German language skills
Experience with tools such as Expensify, Superchat, or Zanda
Experience in marketing, copywriting, or client communication support

Recruitment Process:

Initial Interview
Client Interview
Offer and Onboarding

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Executive Assistant

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