Executive Assistant (Finance Industry)

Remote

Part Time to Full Time

Experienced

An international private investor and entrepreneur with a rapidly growing real estate and investment portfolio is seeking a highly experienced Executive Assistant. This role is ideal for someone with deep knowledge of real estate, private investments, and business operations.

This is not your average EA role — you’ll become a strategic right hand to someone managing multiple ventures across real estate development, private equity, and emerging business partnerships. The ideal candidate is resourceful, systems-minded, and thrives in dynamic environments with high expectations and little hand-holding.

Remote | Independent Contractor Role | Flexible Hours (but mainly Perth working hours) | 60+ hrs/month (Potential to Grow to Full-Time)
Monthly Starting Salary: $500-600 (based on a 15-hour workweek, can be more depending on experience level)

Core Responsibilities

1. Operational & Admin Support

Inbox, calendar & task management
Organizing contracts, financial reports, and sensitive docs
Creating overviews, tracking payments, maintaining KPI dashboards

2. Real Estate & Investment Support

Preparing investment decks, permit data, and transformation reports
Communicating with vendors, tenants, and property managers
Following up on project milestones and investor updates

3. Personal & Lifestyle Support

Booking travel, appointments, and calendar planning
Organizing logistics, purchases, and gift arrangements
Occasionally assisting with personal admin or family-related tasks

4. Content & Presentation Support

Preparing social media drafts, visuals, and AI-generated content
Assisting in event coordination, webinars, or video presentations
Using tools like Tome.app, Beautiful.ai, and Synthesia

Must-Haves

10+ years as an Executive Assistant, ideally supporting C-level leaders or entrepreneurs with multiple ventures
Strong experience in the finance industry/investment firms, preferably in corporate environments
Exceptional English communication skills, both written and verbal
Tech-savvy, and can grasp and learn new tools quickly
Outstanding organizational skills and attention to detail
Able to work independently, manage priorities, and thrive in fast-paced settings
Strong sense of discretion, ownership, and “get-it-done” mentality

Nice-to-Haves

Willingness to learn Dutch over time
Background in fundraising, foundation management, or investor relations
Experience with LinkedIn content marketing
Willing to work flexible hours, weekends, or while the client travels
Interest in growing into an Operations Manager or Team Lead position
Experience organizing webinars, podcasts, or investor presentations

If you're a high-caliber EA with a love for finance, and you’re ready to help shape a global investment ecosystem, we’d love to hear from you.

Recruitment Process
1. Initial Interview
2. Client Interview
3. Test Assignment
4. Offer & Onboarding

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How many years have you worked as an Executive Assistant?*

Have you directly supported C-level executives, entrepreneurs, or investors?*

Please describe your past roles and the types of executives or businesses you've supported (in 2-3 sentences). Focus on the industry/types of businesses of the executives and your role (especially those you think would be relevant to this role).*

Do you have experience in the finance industry (investments, venture capital, banks, etc.)?*

What tools do you commonly use in the performance of your role (e.g., Notion, Trello, Asana, MS Office, Slack, etc.)?*

Do you have experience working across time zones (especially with clients in Australia or Europe)?*

Do you speak or are you willing to learn Dutch?*

Are you OK with the terms of engagement - independent contractor, starts at part time (60 hours/week, to potentially grow into full time), flexible hours and days but mainly Perth working hours?*

Are you willing to undergo a test assignment as part of the recruitment process?*

What is your current rate (in USD/hour)?*

What is your expected rate (in USD/hour)?*

Please mention a few dates and times of your availability in the next two weeks (14-25 July) for a Google Meet interview (GMT+8 working hours, M-F).*

Human Check*

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