An international private investor and entrepreneur with a rapidly growing real estate and investment portfolio is seeking a highly experienced Executive Assistant. This role is ideal for someone with deep knowledge of real estate, private investments, and business operations, coupled with a strong affinity for AI tools, automation, and tech efficiency.

This is not your average EA role — you’ll become a strategic right hand to someone managing multiple ventures across real estate development, private equity, and emerging business partnerships. The ideal candidate is resourceful, systems-minded, and thrives in dynamic environments with high expectations and little hand-holding.

Remote | Independent Contractor Role | Flexible Hours (but mainly Perth working hours) | 60+ hrs/month (Potential to Grow to Full-Time)
Monthly Starting Salary: $500-600 (based on a 15-hour workweek, can be more depending on experience)

Core Responsibilities

1. Operational & Admin Support

• Inbox, calendar & task management

• Organizing contracts, financial reports, and sensitive docs

• Creating overviews, tracking payments, maintaining KPI dashboards

2. Real Estate & Investment Support

• Preparing investment decks, permit data, and transformation reports

• Communicating with vendors, tenants, and property managers

• Following up on project milestones and investor updates

3. Tech, AI & Automation

• Structuring processes in Notion, OneDrive, and Trello

• Automating workflows via Zapier/Make

• Maintaining performance dashboards and helping test & build a personal AI clone

4. Personal & Lifestyle Support

• Booking travel, appointments, and calendar planning

• Organizing logistics, purchases, and gift arrangements

• Occasionally assisting with personal admin or family-related tasks

5. Content & Presentation Support

• Preparing social media drafts, visuals, and AI-generated content

• Assisting in event coordination, webinars, or video presentations

• Using tools like Tome.app, Beautiful.ai, and Synthesia

Must-Haves

• 10+ years as an Executive Assistant, ideally supporting C-level leaders or entrepreneurs with multiple ventures

• Strong experience in real estate or investment firms, preferably in corporate environments

• Exceptional English communication skills, both written and verbal

• Deeply tech-savvy and automation-driven — comfortable adopting and mastering new tools quickly

• Proven experience with:

  • AI tools (ChatGPT, Notion AI, Claude.ai, Synthesia, Tome, Gamma, Grammarly, etc.)

  • Automation & dashboards (Zapier, Make, Airtable, APIs, Google Data Studio)

  • Advanced Excel/Google Sheets

• Familiarity with contracts, permits, KPIs, and real estate operations

• Outstanding organizational skills and attention to detail

• Able to work independently, manage priorities, and thrive in fast-paced settings

• Strong sense of discretion, ownership, and “get-it-done” mentality

 Nice-to-Haves

• Willingness to learn Dutch over time

• Background in fundraising, foundation management, or investor relations

• Experience with LinkedIn content marketing, AI-generated visuals, or reels

• Willing to work flexible hours, weekends, or while the client travels

• Interest in growing into an Operations Manager or Team Lead position

• Experience organizing webinars, podcasts, or investor presentations

If you're a high-caliber EA with a love for tech and real estate, and you’re ready to help shape a global investment ecosystem, we’d love to hear from you.